Resume Example
Executive Assistant Resume Example
Emphasize executive efficiency and coordination. This sample focuses on calendar, travel, and operational support.
Classic Professional
Traditional single-column ATS-optimized layout. Best for conservative industries.
Keywords
Sample bullets
- Managed calendars for five executives, reducing scheduling conflicts by 40%.
- Coordinated 150+ trips annually with 98% on-time booking accuracy.
- Streamlined expense reporting to cut monthly close time by 25%.
Soft skills
- Discretion
- Organization
- Proactive communication
- Prioritization
Certifications
- CAP (Certified Administrative Professional)
- Microsoft Office Specialist
Why this works
- Shows measurable reductions in scheduling conflicts and admin time.
- Highlights high-volume coordination and accuracy.
- Demonstrates proactive executive support.
Step-by-Step Guide
How to Write a Executive Assistant Resume
Lead with executive support scope
Executive assistants are trusted partners to leadership. Your summary should establish who you've supported (CEO, C-suite, board), the complexity of their needs, and how you've made them more effective.
Quantify your impact
Include metrics: executives supported, calendars managed, travel budgets overseen, events coordinated. 'Managed complex calendar for CEO with 60+ weekly meetings across 4 time zones' shows you can handle executive-level demands.
Highlight high-stakes responsibilities
Include board meeting coordination, investor relations support, confidential project management, and executive communications. These differentiate EA roles from general administrative work.
Show proactive problem-solving
Great EAs anticipate needs and solve problems before they arise. Include examples of process improvements, crisis management, or initiatives you've driven independently.
Include technology and tools
List productivity suites (Microsoft 365, Google Workspace), scheduling tools, travel platforms, and any specialized software. Include expense management and any executive dashboard tools.
Summary Examples
Good vs. Bad Resume Summaries
“Executive Assistant to CEO and CFO at Fortune 500 company. Manage complex international travel, board meeting logistics, and $300K annual budget. Trusted with confidential M&A projects and investor communications.”
High-level executives, clear scope (F500, board, M&A), budget responsibility, and trust indicators.
“Organized executive assistant with excellent attention to detail. Proficient in Microsoft Office and calendar management.”
Basic skills without context. No executive level, no complexity, no differentiating achievements.
“EA supporting 4 VPs in fast-paced tech startup. Reduced scheduling conflicts 50% through calendar optimization. Coordinate quarterly board meetings and manage all executive travel and expenses.”
Clear scope (4 VPs, startup), improvement metric, and specific high-value responsibilities.
“Dedicated assistant seeking executive-level opportunity. Team player with strong communication skills and ability to multitask.”
No evidence of executive support experience. Generic traits without specifics.
Action Verbs
Power Words for Executive Assistant Resumes
Common Mistakes
What to Avoid
- ✗Not specifying the level of executives supported (CEO vs. manager)
- ✗Missing high-stakes responsibilities (board meetings, confidential projects)
- ✗Omitting budget responsibility and travel management scope
- ✗Focusing on reactive tasks rather than proactive contributions
- ✗Being vague about company size or industry context
- ✗Not showing discretion and judgment with sensitive information
Salary ranges
| Level | US | EU | Canada |
|---|---|---|---|
| Entry | USD 45,000-55,000 | EUR 32,000-40,000 | CAD 50,000-60,000 |
| Mid | USD 55,000-70,000 | EUR 40,000-50,000 | CAD 60,000-75,000 |
| Senior | USD 70,000-90,000 | EUR 50,000-65,000 | CAD 75,000-95,000 |
Market themes
- Executive support roles reward speed and accuracy
US hot markets
- New York
- San Francisco
- Washington DC
- Boston
EU hot markets
- London
- Dublin
- Amsterdam
Canada hot markets
- Toronto
- Vancouver
FAQ
Common questions about this role
What should executive assistants emphasize?
Scheduling accuracy, proactive support, and operational efficiency.
Which tools matter most?
Calendar suites, travel platforms, and expense systems.
Related Roles
More Operations & Admin Examples
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