Resume Example
Accounts Payable Specialist Resume Example
Highlight accurate invoice processing, vendor coordination, and on-time payments. This sample focuses on clean AP cycles.
Classic Professional
Traditional single-column ATS-optimized layout. Best for conservative industries.
Keywords
Sample bullets
- Processed 650 invoices per month with 99.6% match accuracy and zero late-payment penalties.
- Cut invoice cycle time from 9 to 5 days by tightening three-way match workflows.
- Resolved 120+ vendor inquiries per quarter while maintaining clean AP aging.
Soft skills
- Attention to detail
- Vendor communication
- Time management
- Process discipline
Certifications
- IOFM Certified Accounts Payable Professional (CAPP)
- AIPB Certified Bookkeeper
Why this works
- Shows speed and accuracy in high-volume processing.
- Highlights vendor communication and exception resolution.
- Demonstrates control compliance and audit readiness.
Step-by-Step Guide
How to Write a Accounts Payable Specialist Resume
Highlight AP Processing Experience
Feature years of AP experience, invoice volume processed, and payment types handled. Include three-way matching and PO processing.
Showcase Systems Proficiency
Demonstrate experience with ERP systems (SAP, Oracle, NetSuite) and AP automation tools. Include workflow and approval routing.
Quantify Processing Metrics
Use metrics like invoices processed, accuracy rates, and on-time payment percentages. Show efficiency improvements.
Include Vendor Relations
Highlight experience managing vendor inquiries, resolving discrepancies, and maintaining vendor master data. Include payment term negotiations.
Demonstrate Month-End Close
Include experience with accruals, reconciliations, and close processes. Show understanding of AP's role in financial reporting.
Summary Examples
Good vs. Bad Resume Summaries
“Accounts Payable Specialist with 5 years processing 800+ invoices weekly with 99.5% accuracy. Expert in SAP and Coupa P2P. Reduced processing time 30% through automation implementation. Manage relationships with 500+ vendors.”
Shows volume, accuracy, systems, efficiency improvement, and vendor count.
“Senior AP Analyst with 7 years in manufacturing environment. Process $50M monthly in vendor payments. Captured $200K annually in early payment discounts. Led AP module configuration during Oracle implementation.”
Industry context, payment volume, discount capture, and system implementation.
“AP clerk with experience processing invoices and making payments. Familiar with accounting software.”
Too generic, no volume or metrics, vague about systems.
“Recent accounting graduate seeking AP position. Learned invoicing in school.”
No professional experience, classroom learning isn't work experience.
Action Verbs
Power Words for Accounts Payable Specialist Resumes
Common Mistakes
What to Avoid
- ✗Not specifying invoice volume and frequency
- ✗Missing accuracy rate and processing metrics
- ✗Omitting ERP and automation tool experience
- ✗Being vague about vendor count and complexity
- ✗Not showing month-end close participation
- ✗Missing discount capture and cost savings
Salary ranges
| Level | US | EU | Canada |
|---|---|---|---|
| Clerk | USD 38,000-50,000 | EUR 26,200-34,500 | CAD 44,100-58,000 |
| Specialist | USD 45,000-60,000 | EUR 31,000-41,400 | CAD 52,200-69,600 |
| Senior | USD 55,000-75,000 | EUR 38,000-51,700 | CAD 63,800-87,000 |
US hot markets
- Dallas
- Atlanta
- Chicago
- Phoenix
EU hot markets
- London
- Dublin
- Amsterdam
Canada hot markets
- Toronto
- Vancouver
FAQ
Common questions about this role
What should accounts payable specialists emphasize?
Accuracy, cycle time, vendor service, and compliance with controls.
Which tools should be listed?
ERP or AP tools like SAP, NetSuite, Coupa, and Excel.
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